Policies and Procedures

^{Updated 2/7/2023}

Policies and Procedures Legend
p = TCSG Procedure | Local = Augusta Technical College | L = Local Policy | Lp = Local Procedure

Policy:	1.1.	Development, Approval and Review of TCSG Policies and Procedures
Procedure:	1.1p.	Development, Approval and Review of TCSG Policies and Procedures

2. Mission and System of Governance

Policy	2.1.1.	Statement of Equal Opportunity
Procedure:	2.1.1p.	Statement of Equal Opportunity
Local:	2.1.1L.Lp.	Augusta Tech Policy and Procedure Statement of Equal Opportunity
Policy:	2.1.2.	Mission Statement
Local:	2.1.2L.	Augusta Technical College Mission Statement, Role and Scope, Core Values, and Strategic Priorities
Policy:	2.1.3.	State Board Responsibilities and Authority
Policy:	2.1.4.	State Board Bylaws
Policy:	2.1.5.	Compensation and Expenses
Policy:	2.1.6.	Ethical Responsibilities
Policy:	2.1.7.	President Emeritus
Procedure:	2.1.7p.	President Emeritus Designation
Policy:	2.1.8.	Naming of College Buildings, Grounds or Programs
Procedure:	2.1.8p.	Naming of College Buildings, Grounds, or Programs
Policy:	2.2.1.	Commissioner Responsibilities and Authority
Policy:	2.2.2.	Agency Strategic Planning
Policy:	2.3.1.	Employment of Presidents
Procedure:	2.3.1p.	Appointment of Presidents
Policy:	2.3.2.	Responsibilities and Authority of Technical College Presidents
Procedure:	2.3.2p.	Presidential Responsibilities
Policy:	2.3.3.	TCSG College Strategic Planning
Procedure:	2.3.3p.	TCSG College Strategic Planning
Local:	2.3.3L.	Augusta Tech Policy TCSG College Strategic Planning
Policy:	2.3.4.	Technical College Accreditation
Policy:	2.3.5.	Technical College Substantive Change Reporting
Local:	2.3.5L.	Augusta Tech Policy Substantive Change Reporting
Policy:	2.3.6.	Accreditation Reporting Standards
Local:	2.3.6L.	Augusta Tech Procedure Accreditation Reporting Standards
Policy:	2.4.1.	Local Board Responsibilities and Authority
Procedure:	2.4.3p.	Compensation and Expenses
Procedure:	2.4.4p.	Local Board Member Emeritus
Procedure:	2.4.5p.	Approving Technical College Local Board Members

3. Administration

Policy:	3.1.1.	Financial Overview
Policy:	3.1.2.	Annual Budget Requests and Operating Budgets
Policy:	3.1.3.	Transfer of Funds Among Technical Colleges
Policy:	3.1.4.	Accounting System
Policy:	3.1.5.	Contract Management
Policy:	3.1.6.	Payroll System
Policy:	3.1.7.	Enterprise Funds
Policy:	3.1.8.	Audits
Procedure:	3.1.8p.	State Board Audit Resolution Process
Policy:	3.1.9.	Bank Accounts
Policy:	3.1.10.	Petty Cash Funds
Policy:	3.1.11.	Georgia Sales and Use Tax
Policy:	3.1.12.	Cooperative Nonprofit Organizations
Policy:	3.1.13.	Personal Checks
Procedure:	3.1.13p.	Debt Collection Contract for Collection of College's Unpaid Accounts
Policy:	3.1.14.	Indirect Cost Rate
Policy:	3.1.15.	Corporate Charge Cards (ABOLISHED 2-2-17)
Policy:	3.1.16.	Purchasing
Procedure:	3.1.16p1.	Purchasing Bond-Funded Goods and Services
Procedure:	3.1.16p2.	Purchasing Non-Bond-Funded Goods and Services
Policy:	3.2.1.	Intellectual Property
Procedure:	3.2.2p.	Development of Patentable Devices
Procedure:	3.2.3p.	HEOA P2P Unauthorized File Sharing Prevention Compliance
Policy:	3.3.1.	Maintenance for Campus Facilities
Policy:	3.3.2.	Use of Vehicles
Procedure:	3.3.2p.	DOAS Motor Pool
Policy:	3.3.3.	Use of Campus Facilities
Procedure:	3.3.4p.	Acceptable Computer and Internet Use
Local:	3.3.4Lp	Augusta Tech Policy Social Media Use
Policy:	3.3.5.	Use of Telecommunications Equipment
Policy:	3.3.6	Alcohol on Campus
Procedure:	3.3.6p.	Use of Alcoholic Beverages on Campus
Policy:	3.3.7.	Tobacco Use
Local:	3.3.7L.	Augusta Tech Policy Tobacco Use
Policy:	3.3.8.	Records Management
Policy:	3.3.9.	Inventory Management
Policy:	3.3.10.	Firearms, Weapons, and Explosives
Policy:	3.3.11.	Severe Inclement Weather
Policy:	3.3.12.	Real Property Acquisitions and Leases
Procedure:	3.3.13p.	Business Email Archiving, Retention an Investigation Procedure
Policy:	3.3.14p.	Open Records Requests
Policy:	3.3.15.	Environmental Protection
Procedure:	3.3.16p.	Identity Theft Protection
Policy:	3.4.1.	Emergency Preparedness, Health, Safety, and Security
Procedure:	3.4.1p1.	Emergency Operations Plan
Procedure:	3.4.1p2.	Business Continuity Plan
Procedure:	3.4.1p3.	Exposure Control Plan
Procedure:	3.4.1p4.	Hazard Communication Program Plan and Hazard Inventory
Procedure:	3.4.1p5.	Clery Act Compliance
Procedure:	3.4.1p6.	Mutual Aid

4. human resources

Policy:	4.1.1.	Recruiting and Hiring
Procedure:	4.1.1p1.	Recruiting and Hiring
Procedure:	4.1.1p2.	Intra System Recruitment
Procedure:	4.1.1p3.	Interviewing and Selection Guidelines
Policy:	4.1.2.	Verifying Employment Eligibility
Procedure:	4.1.2p.	Verifying Identity and Employment Eligibility
Policy:	4.1.2p.a1.	Employment Eligibility Verification Form
Local:	4.1.2.1Lp.	Augusta Tech Procedure Faculty & Staff Qualifications
Local:	4.1.2.2Lp.	Augusta Tech Procedure Faculty Credentialing
Policy:	4.1.3.	Job Descriptions
Procedure:	4.1.4p.	Categories of Employment
Policy:	4.1.5.	Verification of Employment
Policy:	4.1.6.	Employment Contracts
Procedure:	4.1.6p.	Employment Contracts
Policy:	4.1.7.	Personnel Files
Procedure:	4.1.7p.	Office Personnel Files
Policy:	4.1.8.	Instructional Staff Work Assignments
Procedure:	4.1.8p.	Instructional Staff Work Assignments
Local:	4.1.8Lp.	Augusta Technical College Faculty Workload Procedure
Policy:	4.1.9.	Background Investigations
Procedure:	4.1.9p.	Background Investigations
Policy:	4.1.10.	Reduction in Force
Procedure:	4.1.10p.	Reduction in Force
Local:	4.1.L.	Augusta Tech Policy Employee Dress Code
Policy:	4.2.1.	Working Hours, Overtime, and Compensatory Time
Procedure:	4.2.1p.	Working Hours, Overtime, and Compensatory Time
Policy:	4.2.2.	Official Business Hours and Work Schedules
Procedure:	4.2.2p1.	Official Business Hours and Work Schedules
Procedure:	4.2.2p2.	Telework and Alternate Work Locations
Procedure:	4.3.1p.	Unlawful Discrimination, Harassment and Retaliation in Employment
Procedure:	4.3.1p2.	Employee Sexual Harassment Prevention Procedure
Policy:	4.3.2.	Ethics and Standards of Conduct for Employees
Procedure:	4.3.2p1.	Ethical Responsibilities of Employees
Procedure:	4.3.2p2.	Consensual Relationships
Procedure:	4.3.2p3.	Gifts, Honoria, and Expenses
Procedure:	4.3.2p4.	Standards of Business Conduct
Procedure:	4.3.2p5.	Political Activities and Election Campaigns
Procedure:	4.3.2p6.	Other Employment Procedure
Procedure:	4.3.2p7.	Children in the Workplace
Procedure:	4.3.3p.	Workplace Violence
Policy:	4.3.4.	Employment of Relatives
Policy:	4.4.1.	Positive Discipline
Procedure:	4.4.1p.	Positive Discipline
Procedure:	4.4.2p.	Adverse Employment Actions
Policy:	4.4.3.	Employment Complaint Resolution
Procedure:	4.4.3p.	Employment Complaint Resolution
Policy:	4.4.4.	Performance Management
Procedure:	4.4.4p.	Performance Management
Procedure:	4.5.1p.	Family and Medical Leave Act Leave (FMLA)
Policy:	4.5.2.	Leave
Procedure:	4.5.2p1.	Miscellaneous Leave
Procedure:	4.5.2p2.	Leave Donation
Procedure:	4.5.2p3.	Court Leave
Procedure:	4.5.2p4.	Annual, Sick, and Personal Leave
Procedure:	4.5.2p5.	Authorized and Contingent Leaves of Absence Without Pay
Procedure:	4.5.2p6.	Military Leave
Policy:	4.5.3.	Holidays
Procedure:	4.5.3p.	Holidays
Policy:	4.6.1.	Medical and Physical Examination Program [MAPEP]
Procedure:	4.6.1p.	Medical and Physical Examination Program (MAPEP)
Procedure:	4.6.2p.	Reasonable Accommodations in Employment
Policy:	4.7.1.	Travel
Procedure:	4.7.2p.	Driver Qualification
Policy:	4.8.1.	Drug-Free Workplace
Procedure:	4.8.1p1.	Drug and Alcohol Testing: Non-U.S. DOT and FMCSA Regulated Positions
Procedure:	4.8.1p2.	Drug Testing: U.S. DOT and FMCSA Regulated Positions
Policy:	4.9.1.	Retirement
Procedure:	4.9.1p.	Retirement
Policy:	4.9.2.	Flexible Benefits Programs
Policy:	4.9.3.	Tuition Remission and Reimbursement for Approved Staff Development
Policy:	4.9.4.	Employee Assistance Program
Procedure:	4.9.4p.	Employee Assistance Program
Policy:	4.9.5.	Staff Development
Procedure:	4.9.5p.	Staff Development Procedures
Local:	4.9.5L.	Augusta Tech Policy Professional (Staff) Development
Policy:	4.9.6.	Defense and Indemnification
Procedure:	4.9.6p.	Defense and Indemnification
Policy:	4.9.7.	Payroll Deductions
Procedure:	4.9.7p.	Payroll Deductions
Procedure:	4.9.8p.	Direct Deposit of Pay
Policy:	4.9.9.	Workers' Compensation and Return to Work
Procedure:	4.9.9p.	Workers' Compensation - Reporting an Accident
Policy:	4.9.10.	TCSG Policy Promotions

5. academic affairs

Procedure:	5.1.1p.	Academic Freedom
Policy:	5.1.2.	General Program and Program Specific Standards
Local:	5.1.2L.	Augusta Tech Policy Distance Education
Procedure:	5.1.2p.	Business Affiliation Agreements
Policy:	5.1.3.	Technical Advisory Committees
Local:	5.1.3L.Lp.	Augusta Tech Policy and Procedure Advisory Committees
Local:	5.1.3L1.	Augusta Tech Policy Faculty Advisory Council
Local:	5.1.3L2.	Augusta Tech Policy Faculty Role in Academic Governance
Policy:	5.1.4.	Service Delivery Areas
Policy:	5.1.5.	Technical College Calendars
Policy:	5.1.6.	Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
Procedure:	5.1.6p.	Structure of Associate Degree, Diploma, and Technical Certificate of Credit Programs
Procedure:	5.1.7.	Warranty of Degree, Diploma, and Technical Certificate of Credit Graduates
Procedure:	5.1.7p.	Claim Report Procedures
Policy:	5.1.8.	Articulation and Transfer
Procedure:	5.1.8p.	Articulation and Transfer
Policy:	5.1.9.	Program Approval and Termination
Procedure:	5.1.9p.	Program Approval and Termination
Policy:	5.1.10.	College Campuses
Procedure:	5.1.10p.	College Campuses
Policy:	5.1.11.	Live Work Projects
Procedure:	5.1.11p.	Live Work Projects
Policy:	5.2.1.	Non-Credit Instruction
Policy:	5.2.2.	TCSG Policy Quick Start
Policy:	5.2.3.	Programs for Adult Literacy
Policy:	5.2.4.	General Education Development (GED®) Testing and Diplomas
Policy:	5.2.5.	Credit-Bearing High School Equivalency and Diploma Programs
Policy:	5.2.6.	Student Discipline within Adult Education Programs
Policy:	5.2.7.	Remedies for Program Non-Compliance within Adult Education Programs
Policy:	5.2.8.	Requirements for Establishing GED® or HiSET® Testing Centers

6. student affairs

Procedure:	6.1.1.	Unlawful Harassment and Discrimination of Students
Procedure:	6.1.1p.	Unlawful Harassment and Discrimination of Students
Procedure:	6.1.2p.	Sexual Harassment and Misconduct
Policy:	6.2.1.	Admissions
Procedure:	6.2.1p.	Admissions Requirements
Policy:	6.2.2.	Residency
Procedure:	6.2.2p.	Residency
Policy:	6.3.1.	Student Records
Procedure:	6.3.1p1.	Student Records Procedures
Procedure:	6.3.1p2.	Definition of Directory Information
Procedure:	6.3.2p.	Student Records Retention Schedule
Policy:	6.4.1.	Student Handbooks
Procedure:	6.4.1p.	Summary of Student Notification Requirements
Policy:	6.4.2.	Student Housing
Procedure:	6.4.2p.	Residence Hall Room Entry and Search
Policy:	6.4.3.	National Emergencies
Procedure:	6.4.3p.	National Emergencies
Policy:	6.5.1.	Academic Standards, Evaluations and Appeals
Procedure:	6.5.1p.	Academic Standards, Evaluations and Appeals
Policy:	6.5.2.	Student Grade Point Average
Procedure:	6.5.2p.	Student Grade Point Average
Procedure:	6.5.3p.	Student Grievances
Local:	6.5.3Lp.	Augusta Tech Procedure Student Grievances
Policy:	6.6.1	Student Tuition and Fees
Policy:	6.6.1p.	Student Tuition and Fees
Local:	6.6.1p.a2.Lp	Augusta Tech Procedure Return of Military Tuition Assistance
Policy:	6.6.2.	Student Activity Fund
Procedure:	6.6.2p.	Student Activity Fund
Local:	6.6.2Lp.	Augusta Tech Procedure Student Activity Fund
Procedure:	6.6.3p.	Student Organization/Club Accounts
Local:	6.6.3Lp.	Augusta Tech Procedure Student Organizations and Activities
Policy:	6.6.4.	Satisfactory Academic Progress
Policy:	6.7.1.	Drug-Free Schools and Communities Act
Procedure:	6.7.2p1.	Student Discipline
Procedure:	6.7.2p2.	Model Student Conduct Codes
Policy:	6.8.1.	Field Trips
Procedure:	6.8.1p.	Field Trips
Procedure:	6.8.2.	Student Accident Insurance
Policy:	6.8.3.	Student Athletics
Procedure:	6.8.3p.	Student Athletics

7. Public Safety

Policy:

7.1.1.

Technical College System of Georgia Department of Public Safety

General guidelines

General Guidelines for Interpretation	Statute O.C.G.A § 20-4-11	Powers of Board
Statute:	O.C.G.A § 20-4-11	Powers of Board
Statute:	O.C.G.A § 20-4-14	TCSG Powers and Duties

Policies and Procedures Legend p = TCSG Procedure | Local = Augusta Technical College | L = Local Policy | Lp = Local Procedure

Policies and Procedures Legend
p = TCSG Procedure | Local = Augusta Technical College | L = Local Policy | Lp = Local Procedure